Terms of service

Gathered Day (“we”, “us”) is a wedding-planning app at gatheredday.com, run by Gathered Day. These terms cover the website, the app (including the version you add to your phone's home screen), and the emails and links we send.

By creating an account, paying, or using Gathered Day, you agree to these terms. Our Privacy policy explains what we do with personal information, and our Refund policy explains when you get money back. Both are part of this agreement.

• You need to be 18 or older to create an account.
• Give us a real name and an email address you can read. Sign-in codes and links go to that address.
• Keep your password and sign-in codes to yourself. You're responsible for what happens in your account, so tell us straight away if you think someone else got in.
• A couple can share their wedding with a partner, who can then see and change everything on it. A planner or venue can invite couples, team members and vendors, and decides what each of them can see.

• Couples pay $99 once for one wedding. It isn't a subscription: nothing renews and you're never charged again for that wedding. Once paid, you keep full access to that wedding after the wedding date, with no time limit.
• You can start without a card. We may ask you to pay after a 14-day free trial to keep planning. Whether you pay or not, your guest list and addresses stay yours to download.
• Couples invited by a planner or venue that uses Gathered Day don't pay. Their planner's or venue's plan covers them.
• The Design studio add-on is $29 once for a couple's wedding, or a monthly add-on to a planner plan.
• Planner and venue plans are monthly subscriptions. They renew each month until you cancel, which you can do any time in Billing. A cancelled plan stays on until the end of the month you've paid for. A founding venue price lasts as long as the subscription stays active, and ends if you cancel.
• Printed invitations are made to order by a printing company and sent by post. You see the full price, including shipping or postage, before you pay.
• Prices are in US dollars, and you pay the price shown at checkout. Our prices may change. A change never affects a one-time purchase you've already made, and we'll email subscribers at least 30 days before their price changes.
• Payments are handled by Stripe. We never see or store your full card number.

• You can buy the couples plan ($99) for another couple. We email you a gift code and a card to print, and you can send it to them by email.
• A gift code pays for one wedding, once. It doesn't expire, has no cash value, and can't be resold.
• Anyone who has the code can use it, so look after it like cash. If it's lost before it's used, we can send the buyer a new code, and the old one stops working.
• If the couple has already paid for their wedding, the code stays unused and can be passed on to another couple.
• Gift refunds are in the Refund policy.

• Couples: share your referral link with an engaged couple. If they sign up through it within 30 days, they get $10 off their payment (shown at checkout). Once they've paid, we email you a $10 thank-you gift card. There's one thank-you for each couple you refer.
• Planners and venues: when a studio you referred makes its first payment, you each get a free month.
• Referring yourself, or another account you control, doesn't count. We can hold back a reward we believe wasn't earned fairly. We can change or end the referral program at any time, and rewards already earned stay earned.
• Thank-you gift cards and free months have no cash value and can't be exchanged for money.

What you add to Gathered Day stays yours: wedding details, guest lists, photos, files, messages and designs. You give us permission to store, copy, show and process it only as needed to run Gathered Day for you and the people you share it with. For example, we show your guest list to your partner, send the invitations you publish, and send the art to the printer for cards you order.

Only add things you have the right to share. Couples can download their guest list and addresses from Billing at any time.

• When you add guests, vendors, team members or anyone else, you're telling us you have the right to share their details with us to plan your event. Use the invitations, RSVP links, address requests and emails the app sends only for that event.
• Don't add sensitive details we don't ask for, such as health information (beyond what's needed for things like wheelchair access or a high chair), government ID numbers, or bank or card numbers.
• Guests reply through their own private link and don't need an account.
• If someone asks us to remove their details, we may pass the request on to you, or remove them ourselves.

Please don't:

• break the law or anyone's rights;
• send spam or messages people didn't expect, including through invitations, newsletters, vendor emails or a wedding's reply address;
• upload malware, try to reach accounts or data that aren't yours, overload the service, or get around its limits and “are you human” checks;
• scrape, copy or resell Gathered Day, or use it to build a competing product;
• pretend to be someone else, or upload anything hateful, harassing or sexually explicit.

We may remove content or suspend an account that breaks these rules. We'll tell you why, unless the law or someone's safety stops us.

Ask Bea, suggested tasks from messages, and reading a vendor's document use an AI model. Its answers can be wrong, so check anything that matters, like dates, amounts and contract terms, before you rely on it. Nothing the app suggests is legal, financial or other professional advice. To answer, we send the parts of your wedding the question needs to our AI provider (the Privacy policy has the details). Usage limits apply.

If you send us feedback, including a voice note, we can use it to improve Gathered Day without owing you anything for it. Some people help us test the app. We record how testers use it, as the Privacy policy describes.

Gathered Day relies on other companies for payments, email, hosting, printing and maps, and their own terms cover what they do. Names such as The Knot, Zola and Minted appear only to say which exported files you can bring in. We aren't affiliated with, or endorsed by, any of them.

Vendors, venues, planners and guests you deal with through the app are independent of us. Your agreements with them are between you and them.

Gathered Day is young and will change. We may change or remove a feature. If we ever close the service, we'll tell you at least 30 days ahead and give you a way to download your guest list and addresses.

If we change these terms in a way that matters, we'll update the date at the top and tell you by email or in the app before the change takes effect. If you keep using Gathered Day after that, the new terms apply.

You can stop using Gathered Day at any time. To close your account, email us (see Your choices). We may suspend or close an account that breaks these terms. The parts of these terms that by their nature should last, such as ownership, the limits below and how disputes work, keep applying after an account closes.

We work hard to keep Gathered Day running and your information safe, but we provide it “as is” and “as available”. We can't promise it will always be available or free of mistakes, or that every email will arrive. Keep your own copy of anything you can't do without, such as your guest list before the big day.

As far as the law allows, we aren't liable for indirect, incidental, special, consequential or punitive damages, or for lost profits, data or goodwill. Our total liability for any claim about Gathered Day is limited to the greater of what you paid us in the 12 months before the claim, or $100. Some places don't allow these limits, so they may not apply to you.

Please email us first: most problems are fixed quickly that way. If we can't sort it out within 30 days, the laws of the State of Arizona govern these terms, and any dispute goes to the state or federal courts in Arizona. Either of us can use small-claims court instead.

Gathered Day, hello@gatheredday.com.